Privacy Policy
Last updated: 19 August 2026 · BSD Systems LLC · bsdsystems.co
Contents
1. Who we are
BSD SYSTEMS LLC ("BSD Systems", "we", "us") is a limited liability company registered in the United States, at 30 N Gould St, Sheridan, WY 82801-6317, United States.
We operate the website bsdsystems.co and provide creator brand operations services to business clients. For the purposes of the EU and UK General Data Protection Regulation we act as data controller of the personal data described in this policy, except where section 12 states otherwise.
You can reach us at info@bsdsystems.co.
2. Scope
This policy explains what personal data we collect when you visit our website, contact us, or engage us as a client, how we use it, who we share it with, and what rights you have. It does not apply to third-party websites or platforms we link to, which have their own policies.
3. What we collect
3.1 Information you give us
- Enquiry details — your name, brand or company name, email address, platform handles, indicated audience size, current revenue sources, and anything you write in the message field.
- Client onboarding details — billing contact, company registration details, tax identifiers where applicable, invoicing address, and the names and email addresses of people at your organisation we work with.
- Correspondence — emails, meeting notes, shared documents and messages exchanged during an engagement.
3.2 Information collected automatically
- Technical data — IP address, browser type and version, device type, operating system, referring URL and the pages you view on bsdsystems.co.
- Cookie data — as described in our Cookie Policy. Non-essential cookies are only set after you consent.
3.3 Information we receive from third parties
When you engage us, you may grant us access to platform, analytics, community and commerce accounts you control — for example YouTube Studio, TikTok, Instagram, Discord, a membership platform or an email service. We access that data to deliver our services. We do not export, copy or repurpose your audience's personal data for our own purposes.
4. How we use it
| Purpose | Data used |
|---|---|
| Responding to enquiries and preparing proposals | Enquiry details, correspondence |
| Delivering contracted services | Onboarding details, correspondence, account access |
| Invoicing, payment collection and accounting | Billing and company details |
| Meeting legal, tax and record-keeping obligations | Contract and billing records |
| Website operation, security and abuse prevention | Technical data, essential cookies |
| Understanding website usage | Analytics cookie data (consent only) |
| Occasional updates to existing clients | Business email address (opt-out available) |
We do not sell personal data, and we do not use it to build advertising profiles of website visitors.
5. Legal bases
- Performance of a contract — to deliver the services you engaged us for and to invoice you.
- Legitimate interests — to respond to business enquiries, secure our website, and communicate with existing clients about their engagement, balanced against your rights.
- Consent — for non-essential cookies and optional marketing communications, withdrawable at any time.
- Legal obligation — to retain accounting and tax records as required by law.
6. Who we share it with
We share personal data only with service providers who help us operate, and only as far as needed. Categories include:
- Hosting and infrastructure — our website host and domain provider.
- Email and productivity — our email provider and document storage.
- Payment and accounting — our banking partners, payment processors and accountants.
- Platforms and tools — the social, community, email and commerce platforms used in your engagement, on accounts you own.
- Professional advisers — legal and tax advisers, where necessary.
We may also disclose data where required by law, court order or lawful request from a public authority, or to establish, exercise or defend legal claims. We will tell you about such a request unless legally prevented. A current list of our providers is available on request.
7. International transfers
BSD Systems LLC is established in the United States and our providers may be located in the United States, the European Economic Area, the United Kingdom and elsewhere. Where personal data is transferred out of the EEA or the UK we rely on appropriate safeguards, including the European Commission's Standard Contractual Clauses and the UK International Data Transfer Addendum, together with any additional measures required. A copy of the relevant safeguards is available on request.
8. How long we keep it
| Category | Retention |
|---|---|
| Enquiries that do not become clients | 12 months from last contact |
| Client contract and correspondence records | Engagement plus 3 years |
| Invoices and accounting records | 7 years, or longer where law requires |
| Website analytics data | Up to 14 months |
| Cookie consent record | 12 months from the choice |
When a retention period ends we delete the data or irreversibly anonymise it.
9. Security
We apply technical and organisational measures appropriate to the risk, including encrypted connections across the website, access control and multi-factor authentication on business systems, least-privilege access to client accounts, and periodic review of who holds access. No method of transmission or storage is completely secure, but we will notify you and any competent supervisory authority of a personal data breach where the law requires it.
10. Your rights
Depending on where you live, you may have the right to:
- Request access to the personal data we hold about you
- Request correction of inaccurate or incomplete data
- Request erasure of your data
- Request restriction of processing, or object to processing based on legitimate interests
- Request a portable copy of data you provided
- Withdraw consent at any time, without affecting processing carried out before
- Lodge a complaint with your local data protection authority
Email info@bsdsystems.co to exercise any of these. We respond within 30 days and do not charge for a reasonable request. We may ask you to verify your identity first.
11. California residents
If you are a California resident, the California Consumer Privacy Act as amended gives you the right to know what personal information we collect, to request deletion or correction, and to opt out of the sale or sharing of personal information. BSD Systems does not sell or share personal information as those terms are defined by the CCPA, and we do not use or disclose sensitive personal information beyond the purposes permitted by law. We will not discriminate against you for exercising these rights.
12. Community and audience data
Where we handle personal data belonging to a client's audience or community — for example while moderating comments, replying to messages, or administering a membership on the client's own accounts — we act as a data processor on that client's documented instructions. The client remains the controller and is responsible for its own privacy notice and lawful basis. We will enter into a data processing agreement covering that work on request.
13. Children
Our website and services are directed at businesses and are not intended for anyone under 18. We do not knowingly collect personal data from children. If you believe a child has provided us with data, contact us and we will delete it. Where a client's audience is likely to include minors, we agree additional handling and safeguarding rules during onboarding.
14. Changes
We may update this policy to reflect changes in our practices or the law. The date at the top of the page shows the current version. Material changes affecting existing clients will be notified by email.
15. Contact
BSD SYSTEMS LLC
30 N Gould St
Sheridan, WY 82801-6317
United States
Email: info@bsdsystems.co